THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE READ IT CAREFULLY.
This Notice describes our privacy practices. Our goal is to take appropriate steps to attempt to safeguard any medical or other personal information that is provided to us. We are required to: (i) maintain the privacy of medical information provided to us; (ii) provide notice of our legal duties and privacy practices; and (iii) abide by the terms of our Notice of Privacy Practices currently in effect.
WHO WILL FOLLOW THIS NOTICE
This notice describes the practices of our employees and staff as well as:
Manatee Diagnostic Center, MRI at MDC, MDC Parrish, and MDC Arcadia. All of these individuals, entities, sites, and locations will follow the terms of this notice. In addition, these individuals, entities, sites, and locations may share medical information with each other for the treatment, payment, or health care operations purposes described in this notice.
INFORMATION COLLECTED ABOUT YOU
In the ordinary course of receiving treatment and health care services from us, you will be providing us with personal information such as:
- Your name, address, and phone number.
- Information relating to your medical history.
- Your insurance information and coverage.
- Information concerning your doctor, nurse or other medical providers.
In addition, we will gather certain medical information about you and will create a record of the care provided to you. Some information also may be provided to us by other individuals or organizations that are part of your “circle of care” - such as the referring physician, your other doctors, your health plan, and close friends or family members.
HOW WE MAY USE AND DISCLOSE INFORMATION ABOUT YOU
We may use and disclose personal and identifiable health information about you in different ways. Health information is information about you that may identify you and medical information such as your symptoms, test results, diagnoses, treatment and plans for care. All of the ways in which we may use and disclose information will fall within one of the following categories, but not every use or disclosure in a category will be listed.
For Treatment. We will use health information about you to furnish services and supplies to you, in accordance with our policies and procedures. For example, we will use your medical history to perform requested diagnostic services. We may exchange your protected health information electronically for treatment and other permissible purposes.
For Payment. We will use and disclose health information, as needed, about you to bill for our services and to collect payment from you or your insurance company. For example, we may need to give a payoer information about your current medical condition so that it will pay us for the services that we have furnished you. We may also need to inform your payoer of the tests that you are going to receive in order to obtain prior approval or to determine whether the service is covered.
For Health Care Operations. We may use and disclose information, as needed, about you for the general operation of our business. For example, we sometimes arrange for accreditation organizations, auditors or other consultants to review our practice, evaluate our operations, and tell us how to improve our services. Additionally, we may use a sign in sheet at the registration desk, asking you to provide your name and the name of your doctor. We may call you by name when our Radiologist or technologist is ready to see you.
Public Policy Uses and Disclosures. There are a number of public policy reasons why we may disclose information about you.
We may disclose health information about you when we are required to do so by federal, state, or local law.
We may disclose protected health information about you in connection with certain public health reporting activities. For instance, we may disclose such information to a public health authority authorized to collect or receive PHI for the purpose of preventing or controlling disease, injury or disability, or at the direction of a public health authority, to an official of a foreign government agency that is acting in collaboration with a public health authority. Public health authorities include state health departments, the Center for Disease Control, the Food and Drug Administration, the Occupational Safety and Health Administration and the Environmental Protection Agency, to name a few.
We are also permitted to disclose protected health information to a public health authority or other government authority authorized by law to receive reports of child abuse or neglect. Additionally we may disclose protected health information to a person subject to the Food and Drug Administration’s power for the following activities: to report adverse events, product defects or problems, or biological product deviations, to track products, to enable product recalls, repairs or replacements, or to conduct post marketing surveillance.
We may disclose your protected health information in situations of domestic abuse or elder abuse.
We may disclose protected health information in connection with certain health oversight activities of licensing and other agencies. Health oversight activities include audit, investigation, inspection, licensure or disciplinary actions, and civil, criminal, or administrative proceedings or actions or any other activity necessary for the oversight of 1) the health care system, 2) governmental benefit programs for which health information is relevant to determining beneficiary eligibility, 3) entities subject to governmental regulatory programs for which health information is necessary for determining compliance with program standards, or 4) entities subject to civil rights laws for which health information is necessary for determining compliance.
We may disclose information in response to a warrant, subpoena, or other order of a court or administrative hearing body, and in connection with certain government investigations and law enforcement activities.
We may release your personal health information to workers’ compensation or similar programs.
Information about you also will be disclosed when necessary to prevent a serious threat to your health and safety or the health and safety of others.
We may use or disclose certain personal health information about your condition and treatment for research purposes where an Institutional Review Board or a similar body referred to as a Privacy Board determines that your privacy interests will be adequately protected in the study. We may also use and disclose your protected health information to prepare or analyze a research protocol and for other research purposes.
If you are a member of the Armed Forces, we may release personal health information about you as required by military command authorities, or for purposes of determining veteran’s benefits. We also may release personal health information about foreign military personnel to the appropriate foreign military authority.
We may disclose your protected health information for legal or administrative proceedings that involve you. We may release such information upon order of a court or administrative tribunal. We may also release protected health information in the absence of such an order and in response to a discovery or other lawful request, if efforts have been made to notify you or secure a protective order.
We may disclose health information to a coroner or medical examiner for identification purposes or for other duties as authorized by law. Health information may also be used and disclosed for organ, eye or tissue donation purposes.
If you are an inmate, we may release protected health information about you to a correctional institution where you are incarcerated or to law enforcement officials and your doctors, in the course of providing you care.
Finally, we may disclose protected health information for national security and intelligence activities and for the provision of protective services to the President of the United States and other officials or foreign heads of state.
Our Business Associates. We sometimes work with outside individuals and businesses that help us operate our business successfully. We may disclose your health information to these business associates so that they can perform the tasks that we hire them to do. Our business associates must guarantee to us that they will respect the confidentiality of your personal and identifiable health information. Additionally, our business associates may re-disclose your protected information to business associates that are subcontractors to provide services to the business associates. To protect your PHI, the sub contractors will be subject to the same restrictions and conditions that apply to the business associates. We have written contracts with our business associates that contain the terms designed to protect your privacy.
Individuals Involved in Your Care or Payment for Your Care. We may disclose information to individuals involved in your care or in the payment for your care, but we will obtain your agreement before doing so. This includes people and organizations that are part of your "circle of care" -- such as your spouse, your other doctors, or an aide who may be providing services to you. Although we must be able to speak with your other physicians or health care providers, you can let us know if we should not speak with other individuals, such as your spouse or family. If you are not present or able to object, then your doctor will use his or her professional judgment to decide whether the disclosure is in your best interest.
Appointment Reminders. We may use and disclose medical information to contact you as a reminder that you have an appointment or that you should schedule an appointment.
Medical Consultations. We may use and disclose your medical information to consult with outside facilities in certain instances for teaching or other diagnostic opinions.
OTHER USES AND DISCLOSURES OF PERSONAL INFORMATION
We are required to obtain written authorization from you for any other uses and disclosures of medical information other than those described above. This specifically includes (i) most uses and disclosures of psychotherapy notes; (ii) uses and disclosures of protected information for marketing purposes; (iii) disclosures that constitute the sale of protected information that requires your authorization; (iv) other uses not described in this Notice. If you provide us with such permission, you may revoke that permission, in writing, at any time. If you revoke your permission, we will no longer use or disclose personal information about you for the reasons covered by your written authorization. We will be unable to take back any disclosures already made based upon your original permission. For more information about disclosures, bring your questions to your doctor, or to the Privacy Officer. When using or disclosing your health information or requesting it from another covered entity, we will make reasonable efforts to limit such use, disclosure, or request to the extent practicable, to the minimum necessary to accomplish the intended purpose of such use, disclosure or request.
You have the right to ask for restrictions on the ways in which we use and disclose your medical information beyond those imposed by law. We will consider your request, but we are not required, to accept it. We are required to restrict the disclosure of your health information to a health plan if you submit the request to us and (i) the disclosure is for purposes of carrying out payment or health care operations and is not otherwise required by law; and (ii) the health information pertain solely to a health care item or service for which you or a person on your behalf other than the health plan, has paid the covered entity out of pocket in full. We cannot agree to restrict disclosures that are required by law. We encourage you to discuss your restriction requests with your doctor.
You have the right to request that you receive communications containing your protected health information from us by alternative means or at alternative locations. For example, you may ask that we only contact you at home or by mail. We will abide by all reasonable requests. Please put your requests in writing.
Except under certain circumstances, you have the right to inspect and copy medical and billing records about you. We will provide you with a copy of your protected information in the form and format requested, if it is readily producible in such form and format, or if not, in a readable hard copy or electronic form as agreed between you and MDC. If you ask for copies of this information, we may charge you a cost based fee for copying and mailing. Under federal law, you may not have the right to inspect and copy certain records, including: psychotherapy notes, information compiled for legal proceedings and health information that is restricted by law.
If you believe that information in your records is incorrect or incomplete, you have the right to ask us (in writing) to correct the existing information or correct the missing information. Under certain circumstances, we may deny your request. For example, we may deny your request if we did not create the information, or if the information is already complete and accurate. If we deny your request, you have the right to file a statement of disagreement with us. We may prepare a rebuttal to your statement. Contact the Privacy Officer for any questions about amending your information.
You have a right to ask (in writing) for a list of instances when we have used or disclosed your medical information for reasons other than your treatment, payment for services furnished to you, our health care operations, or disclosures you give us authorization to make. If you ask for this information from us more than once every twelve months, we may charge you a fee. Please provide a specific time frame for any request. If cost is involved, we will notify you of the estimated cost involved, and you may choose to withdraw or modify your request, at that time before any costs are incurred.
You have the right to receive written notification of a breach when your unsecured health information has been assessed, acquired, used or disclosed to an unauthorized person as a result of a breach, in a manner that compromises the security or privacy of the PHI. Unless specified by you to receive notification by electronic mail, we will provide written notification by first class mail, or when necessary, by other such means authorized by law.
You have the right to a copy of this Notice in paper form. You may ask us for a copy at any time.
CHANGES TO THIS NOTICE
We reserve the right to make changes to this notice at any time. We reserve the right to make the revised notice effective for personal health information we have about you as well as any information we receive in the future. In the event there is a material change to this Notice, the revised Notice will be posted. In addition, you may request a copy of the revised Notice at any time.
This Policy has been reviewed and approved by: Angus W. Graham, Jr., MD, Practice Manager